Facilities Service Contracts delivers big
Facilities Services Contracts team executed more than $10 million in Facilities support tasks through nearly 3,700 work orders. The team accomplished the work with zero reportable safety incidents. In addition, the team successfully partnered with Procurement to negotiate more than $23 million in new contracts for landscaping, paving maintenance, roofing maintenance, security escort services, pest control, and heating, ventilation and air conditioning. The contracts were awarded to a mix of small and large business. (4000, 10000)
California data-center modernization
With the successful completion of the California data center, a multidisciplinary team began work on operationalizing the facility. Experts from Information Technology, Facilities, Safeguards and Security, Logistics, ES&H, Procurement and other programs came together to execute the move. During a complex migration with limited downtime, more than 1,000 servers were moved into the building and hundreds of miles of cable were run to support connectivity needs. (8000)
Protecting threatened species at California site
With reduced staff on-site due to COVID-19, the California site reported an increase in wildlife sightings. In April 2021, a Swainson’s hawk was discovered nesting near an active construction project. Due to the state-threatened species status of the hawk, precautions had to be developed to ensure the work did not negatively affect the hawk during nesting season. Working with the Sandia Field Office, Facilities, ES&H and wildlife biologists, steps were taken to protect the Swainson’s hawk while construction activities continued. Monitoring of the hawk nest ended in July 2021 when the chick left the nest. Local birdwatching groups indicated it was the first Swainson’s hawk nest recorded in Alameda County. (8000)
Improvements to the fire-protection program
The Building and Fire Safety department partnered with Radiation and Electrical Science, Facilities, ES&H and Nuclear Facilities and Applied Technologies to implement more rigor and formality in fire protection processes, including the fire protection impairment process and procedure, and inspection, testing and maintenance systems. Other key results included improved communications and documented expectations for all fire-protection programs. (600, 1000, 4000)
New and improved building-contact signage
To better support and communicate with the workforce, signage was installed at the main entrances of more than 250 buildings with photos and contact information for building managers. The facilities organizations established a process to easily update and maintain the signage over time. This effort received Labswide recognition from Sandia’s #LightenTheLoad initiative. (4000)
Sandia Infrastructure Investment Planning process
Sandia developed and implemented an integrated facilities and infrastructure investment process that reduced the number of internal calls and databases, matched investments to funding streams and ultimately established Labs-level investment priorities. This process aligned facilities and infrastructure needs to Future Years Nuclear Security Program planning, feeding external funding activities and internal indirect sizing efforts. The process was a recipient of Sandia’s fiscal year 2021 Continuous Improvement Award and a fiscal 2021 Employee Recognition Award. NNSA Safety, Infrastructure and Operations also recognizes the process as a best practice across the complex. (4000)
Personnel Security develops remote HSPD-12 certificate update
Sandia’s Personnel Security team collaborated with Information Technology partners to develop a new capability to update the required certificates on HSPD-12 credentials remotely, eliminating the need for individuals to travel to a badge office or credentialing center. The innovation has already saved Sandia more than $1 million while helping to maintain active virtual and physical access for clearance holders through scheduled updates. This new capability has been shared with other sites as a potential enterprisewide solution. (4000, 9000)
Sandia transitions to a hybrid work model
The pandemic and the Labs’ space shortage provided an opportunity to transition to a hybrid work model. A cross-organizational team with members from all divisions in New Mexico and California has worked diligently to cement hybrid work as a permanent fixture. The transition to the new model required aligning individuals and work, policy revisions, ergonomics, safety, security and information technology enhancements. A project subteam completed the setup of more than 300 touchdown spaces in multiple locations across the New Mexico and California sites. (All Divisions)
Classification office enhances tools on the Sandia Classified Network
Multiple initiatives resulted in more agile and secure experiences for all users on the Sandia Classified Network. Jupiter Lite, a classified supplement to the flagship Jupiter application, improves efficiencies with real-time search capabilities to find a derivative classifier and immediately access relevant classification guides and awareness training — such as new specific subject matter briefings — without having to refer back to the Sandia Restricted Network. These enhanced resources improve Sandia’s ability to identify and secure potentially classified information. (4000, 9000)